Shipping Options


UPS Map (Yellow area is ground one day zone) when shipping is available using my Postal Connections store through the Lancaster, PA UPS center. (Above)


  SWA Cargo Map



 UPS Ground Chart Above

UPS Ground is limited to the areas around PA in yellow (One Day in Transit) If you think you are in the yellow area on the map but are not certain, please send us an email request to check your zip code to support@ciclidsarespecial.com 

Due to the coronavirus restrictions, I will only be shipping by UPS once a week on Wednesdays. No SWA Cargo, All other shipping must be by either UPS Next Day Air or UPS Next Day Saver

Local pickup is now available with restrictions. See my local pickup page for more information.

A shipping delay may occur until the overnight temperatures get above Freezing. 

CAS is able to ship fish using an inter-store carrier for a shipping store located in Lancaster, PA. This increases my ground one-day in the transit area to the above map. If you get an odd exception error from UPS that indicates the fish are being taken back to the center, do not worry. This happens often when they are shipped out of my postal connections store location in Lancaster. What it really means is that the package has been picked up at the Postal Connections Store and is on it's way to the UPS center to be processed and shipped. It will not cause a delay in delivery. 

Shipments will either go out of a UPS store in York, PA, or through the postal connections store in Lancaster, PA for expanded ground shipping. 

Summer Shipping by UPS Ground: If the weather stays above 50 F at night. No Heat Packs necessary

Winter Shipping weather below 50 F and stays above 32 F at any time during transit. Heat Packs Necessary

Freezing Weather below 32F, or when winter precipitation occurs, shipping will be delayed until the next business day (Monday through Thursday) when the weather improves. 

Extremely hot weather can be an issue as well. If you live in an area where the temperature is more than 90 F, the fish may not make it if they are in the UPS truck too long. For those areas in the summer, I suggest arranging to pick up your fish at the UPS Center near you if you are in the ground area. This can be done by calling UPS or by getting the unit's address for me to use and put a hold at the center for pickup on your order. If you need to ship long distances to a hot zone, I suggest using SWA Cargo and going to the airport cargo unit to pick up your fish. 

Fish Shipping rates include the cost of the box and supplies used to ship your fish. 

I can no longer ship for second-day delivery.

Local pick up by appointment is not available due to the pandemic. When CAS office is closed so is Local Pick up, the site will say "Out of Office". 

Local pick up CCA is for pick up at a Captial Cichlid Association event in Maryland once a year only.

CAS has a shipping partner that allows us to offer lower air rates for UPS. However, Air Rates still can be high. If you are near an SWA Cargo Unit and outside of our ground one-day area, please consider using SWA instead of UPS Air. 

To determine if you are in my UPS Ground one-day in the transit zone, please scroll check the UPS Ground Chart. 

SWA Cargo orders normally must be completed within 10 business days unless delayed due to weather problems in winter. A Pal Pal Invoice for the fish must be paid at least 24 hours prior to shipping. To hold an SWA order more than 10 Business days, a 50% non-refundable deposit will be required. Currently, SWA Cargo is limited to cargo units with hours and flights that match from BWI. If you want to use this service, let me know and I will check for you. SWA cargo will be shipped out on Tuesday afternoons for delivery on Wednesday. Occasionally, I may be able to ship by SWA Cargo on a Thursday for delivery on Friday. The best time to ship by SWA cargo is when I am going to pick up an incoming order at BWI on a Tuesday. That way, your fish will likely arrive later that same day or be available the next morning at the Cargo Unit on your end. 

SWA Cargo is best for long-distance shipping on orders over $100 when the receiver is close to an SWA Cargo Unit. I normally ship SWA Cargo using the Harrisburg runner on Thursday of Friday Afternoon. The fish are delivered out of BWI the next day. Please take note, not all SWA Cargo units are open on Weekends. Please check http://www.swacargo.com/swacargo/stationHours.htm for the hours of the unit closest to you. 

Cold weather shipping delays (below 40 F during the day and below 32 at night during the same 24 hour period) often occur in January and February and sometimes may occur anytime from late October to early April. Heat packs can fail below freezing causing fish to die in shipment. This is why CAS does not ship in these type of conditions. The goal is for your fish to arrive safe and healthy. 

Fish Shipping rates include the cost of the box and supplies used to ship your fish. This makes Summer the least expensive time of year to ship fish. 

Box 1:  (11" x 11" x  6") 2.5” to 3.5” Fish will be packed One per Bag. No more than three (3) small bags in this Box. The best option for shipping three or less 3.5" or smaller fish. (Lowest shipping rates especially for longer distance Air shipping by UPS)


Box 2: (12" x 12" x 10") one 4" or larger fish in a large quarter bag. This is the best option for shipping one larger fish. (Lowest shipping rates for shipping single large fish)


Box 3: (12" x 12" x 10") (Displays in cart as 12" x 12" x 10.5")  2.5" to 3.5" Fish will be packed One per Bag .  No more than nine (9) small bags in this box. This option is best for shipping four to nine 3.5" or smaller fish. (Slight higher shipping rate than Box 2 for ground and somewhat higher than longer distance Air Shipping by UPS)


Box 4: (18" x 18" x 10") Up to sixteen (16) small bags. One 2.5" to 3.5" fish per bag. Best for larger orders. Slightly more than box 3 to ship by UPS Ground.  Extremely expensive to ship by UPS Air or UPS Air Saver. Minium size Box for SWA Cargo. Shipping to most SWA Cargo units in this box is around $50 to $60. 


Box 5: (18" x 18" x 10") (Displays in the cart as 18" x 18" x  10.5" ) Up to 4 larger bags. One 4" or larger fish per bag. Slightly more than box 4 to ship by UPS Ground.  Extremely expensive to ship by UPS Air or UPS Air Saver. Minium size Box for SWA Cargo. Shipping to most SWA Cargo units in this box is around $50 to $60. 


Box 6: (18" x 18" x 10") (Displays in the cart as 18" x 18" x 11") For mixed bag orders of smaller bags and larger bags of fish. This box will hold up to two large bags plus up to eight small bags.  Slightly more than box 3 to ship by UPS Ground.  Extremely expensive to ship by UPS Air or UPS Air Saver. Minium size Box for SWA Cargo. Shipping to most SWA Cargo units in this box is around $50 to $60. 


I will be using a new larger quarter bags that can fit up to 4 per 18 x 18 x 10. I also will still be using some of the older larger bags that only fit 3 per box until they are gone.  The older bags are most likely going to be used for local pickups until they are gone. 


Mixing 2.5-3.5" fish in the same box with 4" and larger fish bags may cause the cart to set up more than one box. If I can fit your order into one box, I will refund the difference in shipping cost when I ship your fish out. 


If you order a fish that requires a jumbo bag, I will let you know if a larger box or more boxes are needed to ship your order and of any additional shipping cost needed. 


Discounted UPS Air rates.


On all shipping, please remember I do my best to keep my fish prices as low as possible. In some cases, low fish price + higher shipping price = less total price than a competitor for the same fish.


FedEx no longer accepts fish shipped by Ground and requires a special box test for air. They also may not allow fish to be shipped to a residential address. For that reason, I have changed to UPS. 


Days in transit count only Monday through Friday. No Saturday delivery of Fish by UPS.  Saturday Delivery of Fish is possible using SWA Cargo see below. 

 

SWA Cargo (South West Airlines Cargo):

SWA cargo is shipping year-round is available except for holidays, reduced hours, and extremely busy airport times as long as weather permits. I can ship SWA most Thursday afternoons for delivery out of BWI on Friday morning or Friday Afternoon for delivery out of BWI on Saturday. For some areas, I may be able to ship on Thursday afternoon for delivery on Friday. I may also be able to ship directly out of BWI on a day I am picking up incoming fish. 

To use SWA Cargo you need to be close to an SWA Airport Cargo Unit (see map below). You must go to the airport cargo unit to pick up your fish. $100 minimum fish order. 

                                                                                                                              



Rates vary by the amount of total weight and size of the boxes.

The following is an estimated cost list of most of the Basic Rates as of January 2019 from BWI. Not all airports are listed because some airports are with-in my one day ground UPS Zone which is less expensive. 

Zone 1 Albany, NY, Rochester, NY, Buffalo, NY, Manchester, NH, Boston, MA, Providence, RI, Hartford, CT (some areas to the west in Ground) 

The minimum is $50 plus TSA Fees and Insurance or about $55 for two full 18 x 18 x 10 Boxes 

For more than two full 18 x 18 x 10 boxes, the rate is .84 lb x 25 lb per box plus TSA Fees and Insurance ($63.00 for three full 18 x 18 x 10 Boxes plus TSA Fess and Insurance)

Zone 2 Detroit, MI, Grand Rapids, MI, Milwaukee, WI, Chicago Mid-way, IL, Columbus, OH (some areas to the east are in my one day ground UPS Zone), Cincinnati, OH, Louisville, KY, Indianapolis, IN, Nashville, TN, Memphis, TN. 

The minimum is $50 plus TSA Fees and Insurance or about $55 for two full 18 x 18 x 10 Boxes ($63.75 for three full 18 x 18 x 10 Boxes plus TSA Fees and Insurance)

For more than two full 18 x 18 x 10 boxes, the rate is .85 lb x 25 lb per box plus TSA Fees and Insurance

For comparison: UPS Next Day Saver is around $48 for the 11 x 11 x 6 box (holds up to three 3.5" or smaller fish), about $62 for 12 x 12 x 10 (up to six 3.5" or smaller fish or about $65 for a 12 x 12 x 10 box holding up to nine 3.5" or smaller fish, About $68 for a 18 x 12 x 8 Box that can hold one fish of 4" or larger, or Twelve fish of 3.5" or smaller, $93.61 for 18 x 18 x 10 box that can hold up to three 4" or large fish or up to sixteen 3.5" or smaller fish. in the Detroit area. If you are near one of these airports it makes much more sense to ship using SWA Cargo. 

Zone 3 Raleigh/Durham, NC, Charlotte, NC, Greenville-Spartanburg, SC, Charleston, SC, Atlanta, GA, Birmingham, AL, Jacksonville, FL, Orlando, FL, Tampa Bay, FL, Ft. Myers/Naples, Fl, West Palm Beach, FL, and Ft. Lauderdale, FL

The minimum is $50 plus TSA Fees and Insurance or about $55 for two full 18 x 18 x 10 Boxes 

For more than two full 18 x 18 x 10 boxes, the rate is .86 lb x 25 lb per box plus TSA Fees and Insurance ($64.50 for three full 18 x 18 x 10 Boxes plus TSA Fess and Insurance)

Zone 4 Little Rock, AR, New Orleans, LA, Tulsa, OK, Oklahoma City, OK, Amarillo, TX, Lubbock, TX, Dallas Love Field, TX, Midland/Odessa, TX, Austin, TX, San Antonio, TX, Corpus Christi, TX, Harlingen/South Padre Island, TX, El Paso, TX

The minimum is $50 plus TSA Fees and Insurance or about $55 for two full 18 x 18 x 10 Boxes 

For more than two full 18 x 18 x 10 boxes, the rate is .91 lb x 25 lb per box plus TSA Fees and Insurance ($68.25 for three full 18 x 18 x 10 Boxes plus TSA Fess and Insurance)

Zone 5 Minneapolis/St. Paul, MN, Omaha, NE, St. Louis, MO, Kansas City, KS, Witchita, KS, Denver, CO

The minimum is $50 plus TSA Fees and Insurance or about $55 for two full 18 x 18 x 10 Boxes 

For more than two full 18 x 18 x 10 boxes, the rate is .93 lb x 25 lb per box plus TSA Fees and Insurance ($69.75 for three full 18 x 18 x 10 Boxes plus TSA Fess and Insurance)

Zone 6 Salt Lake City, UT, Reno/Tahoe, NV, Sacramento, CA, Oakland, CA, San Francisco, CA, San Jose, CA, Las Vegas, NV, Burbank, CA, Las Angeles (Lax), CA, Ontario, CA, Orange County, CA, San Diego, CA, Phoenix, AZ, Tucson, AZ

The minimum is $55 plus TSA Fees and Insurance or about $60 for up to two full 18 x 18 x 10 Boxes 

For more than Two full 18 x 18 x 10 boxes, the rate is 1.05lb x 25 lb per box plus TSA Fees and Insurance ( $78.75 for three full 18 x 18 x 10 Boxes plus TSA Fees and Insurance)

Zone 7 Seattle/Tacoma, WA, Spokane, WA, Portland, OR, Boise, ID

The minimum is $55 plus TSA Fees and Insurance or about $60 for up to two  full 18 x 18 x 10 Boxes 

For more than two full 18 x 18 x 10 boxes, the rate is 1.07 lb x 25 lb per box plus TSA Fees and Insurance ( $80.25 for three full 18 x 18 x 10 Boxes plus TSA Fess and Insurance)

Zone 8 SJU (San Juan)

The minimum is $55 plus TSA Fees and Insurance or about $60 for up to two full 18 x 18 x 10 Boxes 

For more than two full 18 x 18 x 10 boxes, the rate is 1.08 lb x 25 lb per box plus TSA Fees and Insurance ($81.00 for three full 18 x 18 x 10 Boxes plus TSA Fess and Insurance)

18 x 18 x 10 boxes only are used for this service. If I have used 18 x 18 x 10 Boxes on hand, and right now I have plenty of them, there is no charge for the used box for this type shipping

Allow 24 hours to get a shipping quote for SWA Cargo. 

SWA Cargo shipments are taken to an airport runner in Harrisburg, PA in the afternoon the day prior to shipment. They then go out of BWI the next day. The runner operates Monday through Friday which means shipping by SWA ships out of BWI on Tuesdays through Saturday, except on holidays.  I try to make only one trip per week to the runner due to fuel cost. I prefer to make these trips on Thursdays or Fridays. There is a $100 minimum fish order required to ship this way. This is to help cover the cost to take the fish to the runner plus to help the customer get more fish for their shipping dollar.

We are cautious.  Everything is done to ensure that your fish arrive safely and healthy.  Fish are bagged one per bag. Live arrival guarantee.

We do not ship by USPS due to the unreliability of delivery.  Their tracking is limited to arrival scanning which can make finding a missing package difficult if not impossible. Technically live animals are also prohibited by Priority Mail and can be stopped, just like with Fed Ex Ground. 

Areas currently outside of my shipping range include:

Areas outside of the US (I do not have an export permit) 

Alaska

                                                                                                    Limited 


Hawaii is limited to SWA Cargo/Hawaii Airlines only. (Permit required to receive fish is required by the receiver-Hawaii Law) arrival Tuesday through Friday only. 

Rates Vary, quote required.

San Juan is limited to SWA Cargo only.